FacilitiesManagement
Facilities management is a broad discipline, encompassing all aspects of your
organisations management routine.
There are many CAFM software products for this purpose ranging from singular focused
offerings to full blown suites. Invariably however they give their greatest savings
when combined with graphical exercises such as space management.
Some of the more common choices;
Helpdesk, reactive and preventative maintenance, room & resource booking, hotdesking,
key management, moves management, cable management, personnel tracking, asset tracking…...etc.
There is a growing trend for facilities management packages to provide an internet/
intranet front end giving all employees access to the system through a web browser.
This is a good thing, but obviously considerable thought has to be given to what
information is broadcast and what access rights you apply. Being familiar with the
common pitfalls we can help you develop suitable processes and failsafes to ensure
the integrity and continued success of your solution.
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Benefits
The reason for using facility management software is to increase productivity
and reduce costs. At best these packages can produce benefits across all business
areas, assuring optimum usage of assets and resources.
Some key benefits;
- Staff self help productivity
- Analytical feedback
- Flexible working
- Intranet / Internet options
- Reduce capital spend
- Budget control
- Great synergy and delivery possibilities
- Reduce downtime
- Make better use of assets & resources
- Maximise occupancy
- Book rooms and equipment on line
With the right choices you will gain benefits that far outweigh the personnel resource
to manage them. Help desk, room or resource booking for instance can be achieved
with a slant towards customer self help for routine or repeated requests.
A space exercise for example that defines rooms will automatically provide areas
to assign maintenance tasks or allow an asset or activity to be attributed to it.
Add personnel and you have location plans for quickly finding staff, as well as
department information that automatically completes for help desk or room booking
requests. Further, a paper trail is created for analysing costs and time. It’s this
rapid escalation of data that makes a facilities software solution cost effective,
providing real information to take action with, saving you money.
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How
The choice of options and tools for managing your facilities is vast.
If there was ever a case for consultancy then facilities management would surely
be it. Careful consideration of all your requirements is paramount in achieving
a cost effective and manageable solution. More money is thrown away here on superfluous
modules than almost anywhere else.
It’s not so much what to choose but more what not to choose.
We will ensure you make the right choices.
The key is knowledge of these systems, no surprise there, but more specifically
its knowing the core philosophies. There are two prime candidates, graphical and
database products to consider and both have their specialist benefits. It comes
back to consultancy and a realistic prioritised approach to what you need now, and
are likely to require in the future.
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