SpaceManagement
Efficient space management starts with accurate core data. It sounds simple
and maybe even obvious but this is often overlooked and so has become a specialist
area for Abintra.
Get the core data right and with appropriate analysis and action you will save a
considerable amount of money.
Using an appropriate software package, generally a CAFM System,
not only assists in providing this accurate core data but gives you the tools to
manage and maintain it. Built in analytical reports are provided and custom reports
can be added to enable you to confirm existing strategies or to take appropriate
action, which in the case of our clients has saved them literally millions of pounds.
(Please ask for details)
Please see our Strategic Management section
for more information as there is a very close link between these two topics.
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Benefits
Even more than a benefit space management should be considered as a fundamental
must have. An operations space should be part of the overall business plan and be
included in future projected requirements.
Quality information can aid funding, growth, compliance, health and safety and even
tax liabilities. Some additional benefits are listed below;
- Avoid costly assumptions
- Provide added value to space plans
- Publish reports and plans across intranet/internet
- Implement chargebacks
- Repeatable management reporting
- Raise capital and funding
- Provides paper trail for audits
- Reduce costs per workstation
- Improve department associations
- Introduce hot desking / flexible working
- Informed transparent decision making
- Understand and assess cost of churn
- Key step towards strategic management
Space is generally the second largest figure on the balance sheet treated by many
operations as a fixed cost, but treated as an asset and managed accordingly, significant
savings can be found.
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How
Although space management and space analysis is quite possible to achieve as
a database activity, we resoundingly recommend graphically based systems.
There are two main directions for graphical input and maintenance of information,
AutoCAD compatibility or AutoCAD integration. You will find lots of opinions on
this but your best choice will be dependant on your requirements and methods of
working.
We look at this procedural driven aspect very carefully, not just in terms of software
choice but with consideration of your long term aims. Clearly you will want to maintain
your drawings and database once developed and we look to make this as efficient
as possible.
You may wish to keep this totally in house using a dedicated person or team. Alternatively
we can provide the resource at a chosen interval or schedule. Either way we feel
we have a vested interest in your success and will support you all the way.
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