Workplace utilisation is often the first step in taking control of your property portfolio.

While CAFM (Computer Aided Facility Management) systems will hold critical data regarding what space you have and who’s using it, they generally don't track the true utilisation information of when and how often your space is used. This information is essential in establishing any under utilisation that can be reassigned for more effective use, saving your company money.

Our new system is now available which allows us to track the “time” usage of any asset (workstation, conference room, computer, printer.. etc) for the first time. It has always been possible to carry out “walkthrough” exercises but these have generally been time consuming and the results achievable sketchy at best with results typically analysed over just a two week period. Technology now gives us results 24/7 365 days a year, giving definitive results and allowing for positive solutions.

The major benefit of implementing a workplace utilisation initiative is that it not only puts a figure to under utilisation but shows where it occurs and at what times, allowing strategies that save literally millions of pounds.

The information provided puts you in a position to evaluate the effectiveness of your current and future business plans, whilst also allowing you to accurately respond to business growth and change in an appropriate cost effective manner.

• Accurately understand under utilisation
• Establish the minimum amount of space you need
• Introduce and manage hot-desking
• Efficiently manage conference and meeting rooms
• Intranet / internet user interfaces make reservations a simple self-help affair

By way of an example, have you considered that your employees take typically 25 days holiday per year. Multiply this by the number of your employees say 100 people and this gives you 2500 vacant workstation days per year, which could easily be redistributed through an intelligent hot-desking strategy. Current figures suggest that the current TOTAL cost of a workstation in London is approximately £12,000 per year, so based on a simple 5 day week, even in this simple example that equates to over £115,000 unnecessary cost per year, every year!